Procurement and Contract Administrator

You will work with team colleagues and internal customers to support the procurement of new contracts in a timely manner, all in accordance with the 2023 Procurement Act and Red Kite’s internal Governance Procedures.

As the Procurement and Contract Administrator you will support the Commercial Manager by regularly reviewing and maintaining Red Kite’s Procurement Pipeline, liaising with all key internal stakeholders as required, maintaining an up-to-date summary of all current Red Kite procurement activities (from commencement through to contract signing) across all service areas & ensuring that all notices as required by the 2023 Procurement Act (UK2 – UK17) are published in full to accord with Red Kite’s compliance and transparency obligations.

What we need you to do:

• Manage the dispatch and return of tender documentation and co-ordinate responses to tender enquiries and queries.
• Support the Procurement email inbox, ensuring that items are addressed in a timely manner and filed as necessary. You will take ownership of the inbox when required, to cover holidays, sickness, meetings etc.
• Working with the business and the Core Procurement Group, support the negotiation of contraction extensions and variations to contracts.
• Ensure we build effective relationships which reflect our values of partnership, respect, and pride.
• Be flexible and respond to the changing demands of our customers and the business which may include attending evening or weekend meetings as and when required.
• Act as the team Social Value champion, ensuring that tender bid commitments are shared with our Tenant Engagement Team and opportunities are monitored and measured.

Where you have come from:

• A business or organisation where you have had exposure to and/or supported the procurement of procured contracts, goods and services.
• A business or organisation where you have gained experience of contract management, ideally in the social housing, construction, or public sector.
• Ideally a place where you worked closely with tenants and leaseholders.
• Ideally a role where you have had experience and knowledge of different forms of contracts e.g. JCT, NEC, PPC.
• A role where you have demonstrated a strong attention to detail and have excellent IT skills, particularly MS Word and Excel.

Please note: We occasionally close vacancies early in the event we receive a high number of applications, so we advise you to submit an application as early as possible.

Apply for this role

Have look at the job description and if you're as excited about this fantastic opportunity as we are, please fill in our application form and submit it to Recruitment@redkitehousing.org.uk.

Or if you want to find out more, email us and we will arrange for you to talk to the recruiting manager about the role.

35-hour week pilot

Since June 2024 we have been piloting a change to our normal full-time, 37-hour 5-day week. Over the last 7 months we have been piloting a shorter 35-hour week (for the same pay as before) where staff work a full day Monday to Thursday, and finish the working week at 1pm every Friday. It’s just a pilot at this stage while we evaluate its impact on our staff, our tenants, and the service we provide, but if successful we will consider a permanent move to this way of working in 2025.

In addition to this, hybrid working is expected with 2 to 3 days a week in our modern, bright and welcoming office with dedicated parking.